(Postings, Booth set-up, Space or Room Reservations)
The scope of these regulations extends to all student-sponsored events and public forums. For the purposes of this regulation, such events include the presentation of speakers, programs, concerts and dances, solicitation of funds, distribution and posting of material, circulation of petitions and the sale of materials. The following regulations are designed to increase the student’s opportunities to enrich their educational experiences, to protect constitutional rights of free expression, and to ensure that there will be no interference with the instructional program of the College.

The general purpose of all student groups as organized, recognized, and approved under the supervision of the college administration shall be in conformity with the provisions of the California Education Code and the educational objectives of the College. All student organizations are subject to the regulations of and derive their authority from the California Education Code, the San Mateo County Community College District Board Policy, District Rules and Regulations, and College Regulations, in that order.

Denial of membership in any organization or of participation in any activity on the basis of sex, sexual orientation, race, color, religion, disabilities, or national origin is specifically prohibited. Membership in secret societies is prohibited.

RECOGNIZED STUDENT ORGANIZATIONS:

A.  DEFINITION:   A recognized student organization is defined as a group which:

Operates under the advisorship of a member of the College staff. Maintains in the Student Activities Office a constitution, which has been approved by the members of the organization and the Skyline Organization and Club Council, and a current list of officers. Membership is limited to registered students at Skyline College.

1. Holds meetings regularly which are open to all students, and announces its meeting in appropriate campus publications and postings. For current information, please stop by the Student Activities Office in Building 2, Room 2350B.
2. Deposits all organizational funds in a College account as required by established College procedures.

B.  PRIVILEGES: The privileges of recognized student organizations include:

1.The use of the name of Associated Students of Skyline College and Skyline Organization and Club Council.

2. The use of the buildings, grounds, equipment and services of the College when available and officially scheduled.

3. Publicity through appropriate College channels, as funds permit.

4.Appropriate advice and assistance from the Student Activities Office.

C. PROCEDURE FOR THE PRESENTATION OF PROGRAMS

1) Programs intended solely for members of recognized student organizations require no approval other than that of the faculty advisor.
2) The presentation of programs by recognized student organizations which are open to the entire student body requires that the sponsor adheres to the following procedures

2a. In order to obtain authorization to present the program, the sponsor is required to furnish the Coordinator of Student Activities with the appropriate details regarding the planned program. The information provided is to include the nature of the program, date and time, anticipated attendance, services needed (e.g., custodial, ushering, security, publicity, audio visual, etc.),equipment required, proposed facility to be utilized, and all details regarding admission charges or other funds to be collected in conjunction with the program. Upon review of the data; the Coordinator of Student Activities will place the event, if approved, on the Student Activities Calendar. If approval is denied, the Coordinator of Student Activities decision is subject to appeal and review by the Vice President of Student Services.

2b. Program plans must demonstrate that the program will not present or create an undue health or safety risk to students, staff, or the public. The Vice President of Student Services may deny or cancel programs, which cannot meet this requirement.              

2c.Programs must be presented in the appropriate, authorized areas.

2d. Programs will end by 1a.m. unless approval to extend the program time is granted by the College President.

3.Sponsors of events, which involve professional performers, speakers, artisans, or such, may pay these individuals for their services. This rate will be established by agreement between the performer, the sponsor, and the Coordinator of Student Activities.

                   
D. RESERVATION OF FACILITIES FOR MEETINGS/OTHER PURPOSES:

1. The sponsor of an approved program must reserve the desired facility in accordance with the established procedures. Please contact the appropriate department or department personnel below to reserve a facility.                          
1a.      Student and Community Center Plaza (Outdoor)
            Student Activities Office       (650) 738-4275
1b.     Classrooms, as appropriate
            Building 5, Room 5131 (25 capacity)     
            President's Office                (650) 738-4426
1c.       Gymnasium (1400 capacity)                  
            Athletic Fields (Outdoor)      (650) 738-4293
1d.       Main Theatre (500 capacity)
            Social Science/Creative Arts Office        (650) 738-4121  
1e.       Gallery (99 capacity)
            Social Science/Creative Arts Office        (650) 738-4282
1f.        Library Demonstration Area (25 capacity)           
            Library Reference Desk                       (650) 738-4312
                       
2. Public facilities and classrooms are normally available for special program use at any hour of   the week other than when being used in conjunction with the instructional program of the College.

3. Requests for reservations for the College facilities by student organizations are to be made through the Student Activities Office a minimum of 3 weeks before the event. Details of the program being proposed must accompany the request for facilities and be submitted to the Coordinator of Student Activities for review (see Section C2 for details). Once the program plans have been reviewed and the availability of the facility has been established, the facility reservation will be confirmed with the college facilities assistant through the use of a facilities contract form.

4. Programs must be produced in such a manner so as not to constitute interference with the instructional program or the delivery of student services. Sound amplification equipment may only be used out of doors when classes are not in session or during the College Hour (Friday 12 noon to 1:30 p.m.). The Vice President of Student Services may grant exceptions to this policy under any of the following instructions:

4a. the program includes a prominent speaker.
4b. the program is a response to an imminent or continuing national or local crisis.
4c. the program is of campus-wide interest and significance. Before a request for an exception may be submitted to the Vice President of Student Services, the sponsor of the program must make every effort to schedule the program into authorized facilities during hours when classes are not in session or during the College Hour. Sponsors must also verify that it is impossible to schedule during these hours.

E. DISTRIBUTION OF MATERIALS:
The College regulations governing the distribution of printed and manufactured materials are designed to permit maximum freedom of expression and to prevent attempts to coerce or intimidate students into buying or receiving printed materials. Distribution of any material on campus is subject to the approval of the Vice President of Student Services or his/her designee.

Distribution of any materials in classrooms is expressly prohibited.

Distribution of such material through the College mail services and facilities is permitted only by recognized student organizations and with the approval of the Vice President of Student Services. The nature of the information to be disseminated in this manner should be such that the regularly available channels of campus communication cannot be effectively utilized.

The distribution or posting of commercial material will not ordinarily be permitted. The Vice President of Student Services or his/her designee must authorize specific exceptions.

1. Materials may not be distributed in any building on campus except for designated areas of the Student Center.
2. tables may be set up in authorized areas of the Student Center or Cafeteria by campus organizations and by individuals. Requests must be submitted to the Student Activities Office for approval.
3. Tables must be staffed at all times and a placard or other signage identifying the organization must be displayed.
4. Distribution of all materials is to be coordinated with the Coordinator of Student Activities. An information copy of any material to be distributed must bear the name of the sponsor.
5. The collection of signatures for petitions is subject to the same regulations as those that govern the distribution of materials. Such matters as coordination with the Coordinator of Student Activities, identification of the sponsor, and the restrictions as to the areas of circulation, govern the collection of signatures for petitions as well as distribution of materials.

F.         POSTING OF MATERIALS

1. All materials to be posted must be date stamped by the Student Activities office.
2. Approved materials may be posted in the designated areas of the Student Center and on open bulletin boards located throughout the campus. Classroom bulletin boards are intended for instructional usage but may be utilized on a space available basis, subject to Divisional needs and policies. Any materials posted in unauthorized locations, or without being stamped and dated by the Student Activities Office, are subject to removal.
3. Materials may not be posted on doors, painted surfaces, or exterior building walls or windows. All other surfaces (e.g., non-classroom bulletin boards) are available for the posting of material on a space-available basis. Sponsors are responsible for the removal of their material after a reasonable period of time or once the material becomes obsolete. Any member of the College staff may remove any obsolete material or material posted in unauthorized locations.
4. Permission may be granted to post materials on a space available basis, to educational institutions or public service agencies. Persons who distribute materials shall be responsible for cleaning up such materials thrown on the floor, in college buildings, or on the grounds outside the college buildings.
5. The number and size of posters any one organization may post is subject to limitation by the Student Activities Office and shall be limited only if the materials are so large or numerous as to infringe on the rights of others to use designated areas.
6. Placement of materials on parked vehicles causes a severe litter problem and is expressly prohibited.
7. Exceptions to any of the preceding requirements must be approved in advance by the Coordinator of Student Activities.

Policies continued…