DRAFT Minutes for September 2, 2021

Attendance:

  • Quorum was reached at 20/25 voting minutes present.
  • Members who were not in attendance are indicated by (not present).

Voting Members

Executive Officers

    • President: Lindsay Ayotte - votes in ties
    • Vice President: Cassidy Ryan-White
    • Secretary: Kim Saccio
    • Treasurer: Rika Yonemura-Fabian
    • Past President: Kate Williams Browne - non-voting

Senators

ASLT: 
    • Ame Maloney
BEPP:
    • Dick Claire (not present)
    • Filipp Gleyser
Counseling:
    • Jacqueline Escobar
    • Alberto Santellan
    • Jessica Truglio
GLPS:
    • TBD
Language Arts:
    • Rachel Bell
    • Jarrod Feiner
    • Danielle Powell
KAD:
    • Amber Steele
SMT
    • Younga Choi
    • Maryam Khan
    • TBD
SSCA:
    • Amir Esfahani
    • Jennifer Merrill
    • Jude Navari
CTE Senator
    • Soledad McCarthy
Part-Time Faculty
    • Timothy Rottenberg
    • Jessica Silver-Sharp
    • Sujatha (Suji) Venkataraman (not present)
Non-voting Members

Governance Committee Chairs

    • Curriculum: Jessica Hurless
    • Educational Policy: Jacqueline Escobar
    • Professional Personnel: Bianca Rowden-Quince

Advisory Members

    • AFT: Marianne Kaletzky (not present)
    • ASSC: Anthony Tran
    • Classified Senate: Marisa Thigpen, TBD
    • PD/CTTL: Bianca Rowden-Quince
    • SEEED: TBD
    • Guided Pathways: Ernesto Hernandez (not present)
    • OER: Ame Maloney
Guests
  • Rolin Moe
  • Tammy Calderon
  • Christopher Collins
  • Nicole Porter
  • Tina Watt
-

1.0 Opening Procedures

1.1 Call to Order

Presenter: President Ayotte

Time: 1

Notes:

1.2 Senate Networking

Presenter: President Ayotte

Time: 5

Notes: 

1.3 Adoption of Agenda

Presenter: President Ayotte

Time: 1

Notes: Senator Maloney motioned; Senator McCarthy seconded. Approved by unanimous vote. 

1.4 Adoption of Consent Agenda

Presenter: President Ayotte

Time: 1

Notes: President Ayotte moved to remove Kolo Wamba and Rachel Cunningham’s tenure committees, because there have been changes made.Curriculum Chair Hurless seconded. Approved by unanimous vote.  Secretary Saccio moved to approve Consent Agenda; Vice President seconded. Approved by majority vote.  (One abstention.) Approval of Rachel Cunningham's tenure committee, with new chair, is now item 2.1 in the agenda. 

1. Approve Tenure Committees

ASLT Tenure Committees

Faculty 

Year of Evaluation 

Committee 

Grace Beltran

BEPP

1

Chair: Soledad McCarthy

Dean: Michael Kane

Discipline Expert: Hui Pate

Tenured Faculty: Linda Whitten

 

Lynsey Hemstreet

BEPP

1

Chair: Cassidy Ryan

Dean: Michael Kane

Discipline Expert: Carmen Richardson

Tenured Faculty: Tina Watts

 

Perry Chen

(Personal Counselor)

COUN

4

Melanie Espinueva (Chair)
Makiko Ueda (CSM – Discipline Expert)

Carlos Romero

Kenny Gonzales

(Career Counselor)

COUN

3

Lavinia Zanassi (Chair/Discipline Expert)

Jacqueline Escobar 

Melissa Komadina  (Years 3 & 4)

 

Mandy  Lucas

(Promise Program Counselor)

COUN

3

Kwame Thomas (Chair)

Melanie Espinueva (Discipline Expert)

Lorraine Demello (Years 3 & 4)

 

Elizabeth Llamas

(Personal Counselor)

COUN

1

Brianna Clay (Chair)
Makiko Ueda (CSM – Discipline Expert)
Kim Davalos (Years 1 & 2)
Lucy Jovel (Years 3 & 4)

 

Jing Folsom 

STEM

Nick Kapp, Chair 

Chris Case, Discipline Expert 

AJ Bates, Tenured Faculty, Years 3-4 

Carla Grandy, Dean 

Yancy Aquino 

STEM

 

Nick Kapp, Chair 

Chris Case, Discipline Expert 

Alice Erskine, Tenured Faculty, Years 3-4 

Carla Grandy, Dean 

Emilie Hein

STEM 

Martin Parlan, Chair + Discipline Expert 

Christine Case, Tenured Faculty 

Younga Choi, Tenured Faculty, Years 3-4 

Carla Grandy, Dean 

Beatriz Qura Del Rio

STEM 

Brian Daniel, Chair + Discipline Expert 

Alice Erskine, Discipline Expert 

Yancy Aquino, Faculty, Years 1-2 

Carla Grandy, Dean 

Susanne Schubert 

STEM

AJ Bates, Chair + Discipline Expert 

Shari Bookstaff, Discipline Expert 

Carina Anttila-Suarez, Faculty, Years 1-2 

Carla Grandy, Dean 

Aditi Joshi 

STEM

Shari Bookstaff, Chair 

Yancy Aquino, Discipline Expert 

Kenyatta Weathersby, Tenured Faculty, Years 1-2 

Carla Grandy, Dean 

Chris Collins

ASLT

1

Bianca Rowden-Quince – Chair

Rolin Moe

Luciana Castro

Kim Saccio

Department

Evaluee

Class(s)

Evaluator

PSYC

Christina Shih, 2nd year

All

Jennifer Merrill, Chair

Tony Jackson, Content Expert

Paul Bridenbaugh, Tenured Faculty

Nicole Porter, Dean

PSYC

Shaun Perisho, 2nd year

All

Jennifer Merrill, Chair

Tony Jackson, Content Expert

Tiffany Schmierer,tenured faculty

Nicole Porter

ART

Kathy Zarur, 1st year

All

Tiffany Schmierer, Chair

Paul Bridenbaugh, tenured faculty

Amir Esfahani, content expert

Nicole Porter

2. Approve Compendium of Committees.

1.7 Public Comment

Presenter: President Ayotte

Time: 5

Notes: Treasurer Yonemura-Fabian reported that new Senate dues form is working well, reminded senators to sign up to pay dues. Curriculum Chair Hurless would like to extend a happy birthday to President Ayotte and Vice President Cassidy-Ryan (their shared birthday is tomorrow).

-

2.0 New Senate Business

2.1 Tenure Committee for Rachel Cunningham

Procedure     |     Information     |     Discussion     |     Action

Presenter: President Ayotte

Time:  1

Notes:

Senator Truglio motioned; Senator Navarro seconded. Passed (86% yes, 14% abstention)

*GEOG

Rachel Cunningham, 1st year

All

*Chair John Ulloa

Carina Anttila-Suarez, content expert

Rika Yonemura-Fabian, tenured faculty

Nicole Porter, Dean

2.2 Bylaw Revision

Procedure     |     Information     |     Discussion     |     Action

Presenter: President Ayotte

Time:  20

Notes: Follow-up to March 18, 2021 senate elections bylaws revision. Formalizing new elections process, re-visiting term limits, and re-visiting the executive committee membership. Reviewed new bylaws at https://docs.google.com/document/d/1HLs_fR46oWGFTih8CpES60didlwCU362ewyYSnvzo3E/edit . Discussion highlights:

  • Senator McCarthy asked when “miss five meetings, lose senate seat” rule becomes effective; Curriculum Chair Hurless explained this has been in effect since Fall 2020.
  • Also discussed new electronic procedures for reviewing ballots and casting votes.
  • Senator Steele requested information on term limits; Curriculum Chair Hurless explained discussions around this. Does maternity leave count as a break? President Ayotte concurred. Term limits are intended to make it easier for faculty to become involved in Senate. After more discussion, Curriculum Chair Hurless suggested that we remove term limit language from Bylaws revision for now; revisit this after new election procedures are used.
  • New procedures, as described in Bylaws, are also intended to make it easier to serve on Senate and increase faculty involvement (new procedures remove current sitting senators from past role of running elections in their divisions). Senator Navari commented that there is a learning curve for new senators and questioned term limits. Past President Browne supported Senator Navari’s comment, but explained that Bylaws committee was trying to reach a balance. Also commented that perhaps we want to be careful about how many changes we institute at a time. Suggests that we take out term limits requirement at this point.
  • Senator Rowden-Quince reminded us that starting next Fall the college service “point system” will come into effect. Academic Senate will be worth more “service points.” Ability to get and “sit on” college service/committee opportunities may become an equity isssue.
  • Senator Truglio offered a suggestion: Following the election cycle, if no new senator is interested or available, the term limits for previous senators can be lifted.
  • President Ayotte suggested that we revisit bylaws after the next elections cycle. If measures put into place were not effective, we can make changes.
  • New language will be inserted in Section C, Division Senators, as a new item #6: “If no new senators are interested/available for nomination, the nomination committee can move to lift the term limit for previously serving senator(s).”
  • Senator Maloney asked if the nominating committee can make this determination among themselves rather than taking it to the full Senate; President Ayotte concurred.
  • Curriculum Chair Hurless and Past President Browne explained that ballot goes to full Senate to approval regardless for certification, which gives Senate oversight here.
  • Curriculum Chair Hurless commented that bylaws being discussed and voted on here do not go into effect until the next election cycle – so term limits would go into effect at that point and are not retroactive.
  • Senator Steele motioned to approve; Senator McCarthy seconded. Approved: 82% yay, 18% nay.

2.3 Executive Committee Senate Member Vote

Procedure     |     Information     |     Discussion     |     Action

Presenter: President Ayotte

Time:  20

Notes: The senate will take nominations and vote to have 2 senate members serve on the executive committee for the 2021-2022 Academic Year, starting service September 13, 2021-May 27, 2021. Executive Committee meets 2nd and 4th Tuesdays from 1:00pm-3:00pm for the fall 2021 semester. Currently Senator Maloney and Curriculum Chair Hurless serve in this capacity. Vice President Ryan-White nominated Senator McCarthy, who accepted. Curriculum Chair Hurless nominated Senator Maloney, who also accepted. Poll confirmed both parties nominated in Executive Committee Senate Member role.

2.4 2021-2022 Academic Senate Goals

Procedure     |     Information     |     Discussion     |     Action

Presenter: President Ayotte

Time:  30

Notes: Continued discussion on the goals and priority areas for Academic Senate.

Currently, priorities as identified during the last meeting are as follows:

  • Faculty Coordinator (scheduling/departmental decisions)
  • Professional Development
  • Tracking committee membership (screening, tenure, tenure review, etc.)
  • Consistency of Committees (Chairs, membership, minutes, voting structure, etc.)
  • Updating instructional and non-instructional technology
  • Clarifying Policies/Procedures

Discussion in breakout rooms: What is missing? What has the greatest sense of urgency? Feedback from groups:

  • Senator McCarthy shared that her group sees professional development and updating tech are high priorities. Discussed need for clarity around faculty coordinator roles and tracking committee membership.
  • Curriculum Chair Hurless invited Senate to see instructional tech as “tech for all,” pointing out that student services has unique needs as well.
  • Senator Powell observed that it was difficult to rank topics as described here, because specifics are not clear.
  • Senator Steele shared that the faculty coordinator bullet point was not entirely clear to her group. Brought up inequities the system re. faculty vs staff department coordinators.
  • Secretary Saccio shared that her group discussed need for a technology audit across campus, both in classrooms and in student-facing “computer labs” as in library, etc. Senator Rottenberg expanded on tracking committee membership as key priority area due to workload “point system” coming up.
  • Senator Choi brought up class size, size of physical classrooms.
  • Senator Maloney shared her group’s “What’s Missing?”
    • Advocacy for adjunct faculty participation and compensation in college service without negative effect on future load.
    • Clarify & strengthen faculty voice and purview regarding (offered) Instructional modalities.
    • Tracking committee membership: including documentation and tracking of participants/participation.
    • Equity: inclusive of Identify & strengthen faculty role and responsibility in ensuring and facilitating equity and access to and of course materials, resources, & etc. in support of student success.
  • Note: Course materials fall under purview of Academic Senate.
  • Senator Truglio shared her group’s perspective on student-facing issues, which does effect faculty. What do students need in order to be students with us? CRM – not available to all departments on campus.
  • Senator Santellan shared that his group would put technology at the top of the priority list – better technology for students on campus.  
-

3.0 Standing Agenda Items

3.1 Committee Reports

Procedure     |     Information     |     Discussion     |     Action

Presenter(s): Standing Committee Chairs

Time: 5

Notes: 

3.2  President’s Report

Procedure     |     Information     |     Discussion     |     Action

Presenter: President Ayotte

Time: 10

Notes:

-

4.0 Announcement and Closing Procedures

4.1. Final Announcements

Presenter: President Ayotte

Time: 1

Notes:  Please remind your divisions about Senate dues. She will send out a list of the priorities that we discussed today; please share this with your constituents. IEPI division as part of People’s College Initiative – please put the word out. Is anyone interested in participating in this interview process? President Ayotte also shared information from the Evaluation Committee meeting on the pilot program available for Adobe Sign, which allows us to use current documents and create a fillable online version without modifying the document.

4.2. Motion to Adjourn

Presenter: President Ayotte

Time: 0

Notes:
Next meeting will be September 16, 2021.

-

4.0 Announcement and Closing Procedures

4.1. Announcements

Presenter: President Ayotte

Time: 1

Notes:  

4.2. Motion to Adjourn

Presenter: President Ayotte

Time: 0

Notes: 
Next meeting will be TK.


Academic and Professional Matters, AB 1725 “10 + 1”

  1. Curriculum, including establishing prerequisites and placing courses within disciplines
  2. Degree and certificate requirements
  3. Grading policies
  4. Educational program development
  5. Standards or policies regarding student preparation and success
  6. District and college governance structures, as related to faculty roles
  7. Faculty roles and involvement in accreditation processes, including self-study and annual reports
  8. Policies for faculty professional development activities
  9. Processes for program review
  10. Processes for institutional planning and budget development
  11. Other academic and professional matters as are mutually agreed upon between the governing board and the academic senate