For most classes a syllabus should be given to students during the first or second class meeting. It is important that students have a clear understanding of the scope of the course and requirements, in writing, from the onset. The syllabus should be complete, well organized, typed and easy to read. Traditionally, a syllabus includes:

  • The overall objectives of the course
  • A tentative outline of the sequence of lessons
  • Projected dates for tests and the final examination
  • Expected outside course preparation (homework assignments, term papers, required reading, etc.)
  • Grading methods
  • Attendance and withdrawal policy (in line with college policies)
  • Make-up policy
  • Extra credit availability
  • Transferability of the course and degree applicability*
  • Student Learning Outcomes for the course
  • Information about required textbook(s) and other materials for the course
  • Instructor office hours
  • Instructor phone number (preferably through the phone mail system) and/or e-mail address.
  • The following statement: In coordination with the DSPS office, reasonable accommodations will be provided for eligible students with disabilities. If you do not yet have an accommodation letter, please contact the DSPS office at (650) 738-4280

*Whether the course is CSU and/or UC transferable and/or meets CSU GE, IGETC, and/or Associate degree requirements. Questions should be addressed to the Skyline College Articulation Officer.

Important Recordkeeping Responsibilities

Class Lists

Students' names will appear on the web class list if they registered prior to the beginning of the semester. Students whose names do not appear on the class list who would like to take the class may be admitted if the class has not yet been filled. Faculty should add names to the web class list of any students being admitted to the class at the first class session.

Students must follow Late Registration procedures to be admitted to the class. They will need an authorization code to enable them to register on the web.

If you choose to replace any students who do not appear for the first class meeting with those wishing to add the class, cross off names of those students and the "drop date." Also, any students for whom you sign a withdrawal form prior to the first census report should also be crossed off your temporary roll with the date of withdrawal noted.

Permanent Roll Sheets

At the start of the fourth week of classes, permanent roll sheets will be placed in your mailbox. This list will reflect all changes during the first three weeks of school. Any student whose name is not on the roster is not officially enrolled in the class. You should check the permanent roll against your temporary roll to see if there are any discrepancies. If there are, notify the affected students and the Office of Admissions and Records. IMPORTANT: Your permanent roll sheet, along with the attendance records sheets that accompany it, must be turned in with the final grades to the Office of Admission and Records at the end of the semester.

Grades recorded on permanent roll sheets should be done in ink.

Census and Positive Attendance Reports

FTES (Full-Time Equivalent Students) is the method that the California Community Colleges use for the identification of how much state apportionment each community college district should receive. In other words, the dollars to operate our educational programs in the San Mateo County Community College District (and, of course, at Skyline College) come from how many full-time equivalent students we have. (A full-time student carries 12 units; credited FTES may also result from a combination of part-time students collectively carrying 12 units.)

FTES are reported to the Office of the Chancellor of the California Community Colleges based on data collected in Census Reports or Positive Attendance Reports. FTES for full semester length courses are based upon the total weekly student contact hours generated as of the census date (usually at the beginning of the fourth week of a regular semester). There are two census reporting methods. The first is the web based enrollment verification report and must be completed prior to census day. The second method is the Weekly Census enrollment verification report (census scanner) that arrives in your mailbox once a semester is required of faculty. This enrollment verification report must be returned to the Office of Admissions and Records, properly completed and signed, by the requested deadline to comply with State reporting requirements. Whether you choose the web based method or the physical scan sheet, the census scan sheet must be signed, dated and returned to the admissions office.

FTES for less-than-semester-length, open entry/open exit, and "by arrangement" courses is collected by the Positive Attendance Method. Positive attendance FTES are based upon the total hours the student attended the course in a "by arrangement" or open entry class and the total number of class meetings attended in a regularly scheduled "less-than-semester-length" course.

It is important that recording of the weekly census and positive attendance be done in an accurate manner and returned by the deadline. Detailed instructions will accompany your scan sheets. Any questions should be directed to the Office of Admissions and Records.

REMEMBER: Our state allocation depends on our weekly census and positive attendance records.

Share this page on: